Moving your business yourself may cost much less than hiring professional movers, but the part where you get yourself to another location still isn’t free. A budget and some other steps can help you financially prepare for a move and keep your costs manageable. Here’s how to make a budget for your local business move.
Step 1: Price a Moving Truck
Start by pricing how much a moving truck will cost you as soon as you know you’ll be moving. Truck rental companies provide quotes months out, and you’ll definitely need a truck since you can’t fit everything your business needs in your personal vehicle. By pricing a truck in advance, you might be able to save on the rental costs.
Several factors will affect how much a moving truck for your move will cost, including:
- How large a truck you need
- Do some of your items require a device such as a ramp or a lift
- How far you’ll be driving the truck
- How long you’ll need the truck for
- What time of year you’ll be renting the truck
Although you may be tempted to save money by renting a smaller truck, don’t underestimate how much stuff you have. Even sizeable moving trucks can fill up quickly. You might elect to pay a nominal additional fee for a larger truck that has enough room for all of your business’s equipment and supplies.
Step 2: Consider Moving Essentials
When pricing your moving truck, the rental company will offer you several optional accessories. These accessories will increase the cost, but you might want to choose several if you don’t already have them. Some moving-day must-haves include:
- Furniture blankets (to protect your furniture from scratches)
- Hand trucks (for carrying multiple boxes and some furniture or equipment)
- Furniture dollies (for moving large furniture)
- Car carrier (if towing your car behind the moving truck)
If you’re unsure of whether you should add these items on or how many of a particular item (for example, furniture pads) you’ll need, trust the rental company’s recommendation. They’re professionals in the industry who have helped many people move, and they know what’s generally needed.
While you may pay for these when you pay for the moving truck, make sure to price them now so you know how much the supplies will cost.
Step 3: Get Packing Supplies
You’ll need several types of packing supplies, including boxes, tape, and markers. Many stores sell packing supplies, and you should be able to purchase everything you’ll need from a single store. If this is what you’d like to do, simply purchase the supplies and add the cost to your budget.
Your planning and preparation that includes having your moving supplies can make all the difference in an efficient move as well as making it much easier to unpack everything in your new location.
Step 4: Estimate Fuel Costs
To estimate how much fuel will cost, ask your rental company what the fuel economy of the truck you’re renting is. Then, check how many miles you’ll be driving and look up your area’s average gas price. With these three variables, you can calculate approximate fuel costs by multiplying your car’s fuel economy by the number of miles and the average price per gallon.
Step 5: Factor in How Much Time Your Business Loses
Finally, determine how much time your business will lose during the move. After all, while you’re moving your business, you won’t be able to get any work done, which means you may lose profits. Make sure to calculate this cost into your budget.
If you find that you’ll spend enough time on moving that you’ll lose more money than you’d spend on professional moving help, than hire professionals to get the job done quickly. That way, you can get back to business as soon as possible.
To get started with your business’s budget for your local move, contact Del’s Truck Rentals to get a quote for a moving truck.